Director of Finance and Operations
Our Story: The Homeless Persons Representation Project (HPRP) works to end homelessness in Maryland by providing free legal services, including advice, counsel, education, representation, and advocacy, to people who are experiencing homelessness or at risk of homelessness. HPRP’s staff and volunteers pursue this mission by offering legal services in shelters, soup kitchens, welfare offices, community centers, and on the street. HPRP’s direct representation informs broader-based systemic advocacy and impact litigation to address the root causes of homelessness.
Since its founding in 1987, HPRP has pursued impact litigation to achieve significant victories and settlements for its clients, including cases to remedy delays in government processing of subsistence benefits, and long-standing housing discrimination and residential segregation. It has also led or co-led landmark state and local policy initiatives such as the HOME Act, the Ending Youth Homelessness Act, and legislation to reform Maryland’s expungement and public benefit programs. Driven by the belief in the power of people to determine their own solutions to systemic issues affecting their lives, HPRP actively engages persons with lived experience in advocacy efforts to improve tenant rights, end housing discrimination, end youth homelessness, and decriminalize homelessness. Learn more at www.hprplaw.org
Reports to: Executive Director
Supervises: to be determined
Location: Hybrid. The organization is headquartered in Baltimore. Many of this position’s duties can be performed remotely. As the organization gradually re-opens, it will be necessary for the Director of Finance & Operations to be present at the Baltimore office one or more days per week.
Overview: The Director of Finance and Operations is the chief financial officer for HPRP. The Director of Finance and Operations directs the department of finance and operations in establishing and conducting processes necessary to ensure both the short- and long-term fiscal health and accountability of HPRP. The Director of Finance and Operations serves as a leader in the organization, working closely with the executive director, the senior leadership team, the board of directors, and the board finance committee to fulfill the mission of HPRP.
Financial Accounting, Analysis, Planning, and Reporting:
- Develop and maintain timely and accurate financial statements and reports, at both the organizational and program levels.
- Develop, implement, and ensure compliance with internal financial and accounting policies and procedures.
- Prepare all supporting information for the annual audit and IRS Form 990, and coordinate audit and tax work with the board finance committee and the external auditors.
- Develop and maintain accounting systems for cash management, accounts payable, accounts receivable, investments, and other balance sheet accounts.
- Ensure timely reconciliation of revenue and expense accounts.
- Prepare the annual budget in consultation with the executive director, senior leadership team, the board treasurer, and the board finance committee. Assist the development director in the preparation of budgets and financial reports for funders and other external parties.
- Manage banking, credit card, and investment relations and reconciliations.
- Monitor restricted funds.
- Make bookkeeping entries in QuickBooks on a timely basis.
- Write checks and pay bills electronically.
Payroll and HR:
- Oversee all payroll and HR functions to ensure that employees are paid in a timely and accurate manner and receive all appropriate benefits.
- Oversee onboarding of new employees and ensure that all appropriate wage, tax, and benefit information is provided to employees, benefit providers, and taxing authorities.
- Manage employee benefits plans and ensure compliance with reporting requirements.
- Ensure compliance with all payroll tax and reporting requirements.
- Make payroll entries in ADP and process payroll on a semi-monthly basis.
- Monitor risk management policies and procedures to ensure that organizational risks are minimized.
- Advise the executive director and the board on appropriate insurance coverage, and ensure that it is maintained and applicable reports are filed.
- Oversee the administrative functions of the organization, including information technology, facilities management, workplace safety, records management, and furnishings and equipment.
- Ensure compliance with all leases, contracts, and other financial commitments.
- Monitor relevant federal, state, and local legislation (employment standards, occupational health and safety, etc.) to ensure that HPRP is in compliance. Coordinate with staff members in other departments who perform administrative, IT, or other tasks related to HPRP operations.
- As HPRP grows and budget allows, hire and supervise additional finance and operations staff and delegate appropriate duties to them.
- Participate in HPRP’s ongoing race equity work.
- Other duties as assigned.
- Bachelor’s degree or equivalent experience.
- Five years of progressively responsible finance experience, preferably in a nonprofit setting.
- Solid knowledge of nonprofit accounting standards and experience in all accounting operations.
- Thorough understanding of and respect for professional and financial ethics.
- Excellent interpersonal, analytical, organizational, and management skills.
- Excellent oral and written communication skills.
- Strong applied computer skills, with solid understanding of nonprofit financial software.
- Enthusiastic support of HPRP’s strategic vision, mission, and goals.
- Demonstrated commitment to diversity and social justice by using a personal approach that values all individuals and respects differences.
Salary and Benefits: $80,000 – $90,000, depending on experience. Full health coverage (medical, prescription, dental) for employee plus contribution toward family coverage; long-term disability; life; ability to contribute to HPRP’s 403(b) plan (employer supplemental salary contribution determined annually); Vacation (20 days), sick leave (10 days), personal days (3 days), holidays. Occasional evening hours required to attend board of directors meetings; HPRP provides for a flexible work schedule. During the COVID-19 pandemic, HPRP has created special family/dependent care leave and is primarily teleworking, with limited use of office space as determined by the position and the organization’s current COVID re-opening phase.
To Apply: send by email a resume and cover letter addressed to Kathlyn Taylor Gaubatz, Interim Executive Director. These items should be sent (preferably as PDF attachments) to firstname.lastname@example.org. Specify “DIRECTOR OF FINANCE & OPERATIONS” in the subject line. We are looking for thoughtful, personalized cover letters that demonstrate the applicant’s qualifications, work style and interest in being part of a team working to eliminate homelessness in Maryland. We are looking for applicants who have a comprehensive understanding of oppression and structural racism, including how structural racism perpetuates barriers to housing and income. Resume reviews begin immediately and applications will be accepted until position is filled.
HPRP is an equal opportunity employer. We value a diverse workforce and an inclusive culture. We believe that having a staff, board, and volunteers with diverse personal and professional backgrounds and lived experience enhances our ability to meet our mission and creates an environment where all members of our community can thrive. We strongly encourage applications from Black people, Indigenous peoples, people of color, immigrants, persons with disabilities, members of the TLGBQIA community, people with lived experience of poverty and/or homelessness, and people from other underrepresented and historically marginalized groups.